Native 3PL billing within your WMS

by Glenn Tosco | Aug 14, 2025 | P4 Warehouse, Spanish

No More: The Nightmare of Charging for Your Work as a 3PL

An honest conversation about why your invoicing shouldn't be your headache

If you run a 3PL, you're probably familiar with this scene: It's 9 PM on the last day of the month. Your finance team is still in the office, reconciling Excel spreadsheets. Your operations manager is frustrated because "the numbers don't add up." And you're thinking, "There has to be a better way to do this."

She has it. And we want to tell you about it.

The reality that no one wants to admit

Let's be honest: Most of us have accepted that invoicing is a necessary pain. Month after month, we do the same dance:

Your warehouse team works hard all day
Someone (who knows who?) exports data from the WMS
Someone else tries to reconstruct what they did for which client
Excel sheets fly by mail
Customers ask, "Why did you charge me this?"
And you start again next month

Does this sound familiar? You're not alone. And it's not your fault. It's just that traditional systems failed you.

What if I told you that every scan could be money in the bank?

Picture this: Your team scans an incoming pallet. Click. It's already registered as an incoming shipment. They move inventory to a new location. Click. Invoiced. A customer requests a special labeling service. Click. It's on their invoice.

No exporting. No rebuilding. No guessing.

That's what we do at P4 Warehouse. It's not magic; it's common sense applied to technology.

How we got here (and why it matters)

We spoke to hundreds of 3PL operators. They all had the same story: "Our WMS does the operational work well, but the invoicing... ugh."

We realized something obvious but revolutionary: The moment you create value is the moment you should be able to collect it.. Not a week later. Not after 10 reconciliations. Now.

What it really means to you and your team

For your operations team: "Finally, someone understands that every move we make has value. I no longer have to explain what we did—the system knows."

For your finance team: "I can go home on time. The bills generate themselves, and every charge is backed up. I'm no longer the villain chasing payments."

For you as a leader: "I sleep better. My cash flow has improved. My clients have more confidence because they can see exactly why they're paying what they're paying."

A real day in your new world

7:00 AM – A truck with merchandise arrives

Your team receives and scans it.
The system records: 50 pallets received for Client A

10:30 AM – Urgent picking order

200 units are picked
The system registers the service automatically

2:00 PM – Special relabeling request

Your team completes it
It is already added to the customer's invoice

5:00 PM – End of the day

Today's bill is ready (if you want to see it)
Your team goes home stress-free

End of the month – The full invoice is auto-generated and sent to the customer, so you can focus on growing your business, not chasing payments.

The questions you probably have (and their honest answers)

"But each of my clients charges differently..." Exactly. That's why each customer has their own profile. Maria pays per pallet, Juan pays per day of storage, Rosa has a monthly minimum. You set it once, and the system remembers it forever.

"What if there's a dispute?" Here's the beauty of it: Every job has its own story. "Hey, customer, on March 15th at 2:47 PM, Jose scanned these 10 pallets in location A-15." End of discussion.

"It sounds expensive..." You know what's expensive? Paying for two systems. Paying overtime. Losing money due to billing errors. This eliminates all of that.

A true story (with names changed)

Roberto ran a mid-sized 3PL. His monthly nightmare: 7-10 days to close billing. His team hated the end of the month. His customers complained constantly.

After implementing P4 Warehouse:

Closing in 2 days (could be less, but Roberto likes to check)
60% fewer disputes with customers
Eliminated software that cost five figures a year
Her accountant, Maria, now smiles at meetings.

But most importantly, Roberto told me, “For the first time in years, I can focus on growing my business instead of chasing payments.”

Do you want to see if this is real?

I'm not going to lie to you with empty promises. I'll make a simple proposal:

Let's have a 15-minute conversation. Bring your most complicated bill—the one that gives you a headache every month. We'll show you what it would look like in our system.

No commitment. No pressure. Just two people talking about how to make your life easier.

The time to change is now

Every month spent with the old system is money and time you don't get back. Your team deserves tools that support them, not frustrate them. Your customers deserve transparency. And you deserve to sleep soundly.

→ Let's talk for 15 minutes Not to sell you something, but to show you there's a better way.

PS – If you've made it this far, it's probably because this resonated with you. That tells me you're the kind of leader who seeks better solutions for your team. That says a lot about you.

Why Are Businesses Migrating to P4 Warehouse's Cloud-Native WMS?

by Glenn Tosco | June 9, 2025 | P4 Warehouse

Your WMS should generate profits — not be a bottleneck

You already have a solid operation: good equipment, quality products, and ever-growing demand. But there's one thing that constantly holds you back: the warehouse.

Shipping delays. Out-of-stock products. Expired inventory. Customer complaints.

And in most cases, the root problem is your warehouse management system.

Legacy WMS Systems: Why Don't They Work Anymore?

Many traditional WMSs were designed before cloud computing, mobile scanners, or real-time integration with an ERP. They never evolved—and that's costing you more than you think.

The reasons:

Rigid and obsolete logic
They use fixed rules that don't adapt to what's happening in real time. The inventory may be there, but the system can't find it in time.
False integration
Many claim to integrate with SAP or other ERPs, but in reality, they use batch uploads, legacy connectors, or manual processes. This disrupts your complete order-to-cash cycle.
Hidden costs
They require their own servers, specialized technical staff, and hours of consulting for each change. What seemed like a one-time purchase becomes an ongoing expense.
Designed for technicians, not business people
If you need a scheduler to know what you have in stock or the status of an order, you've already lost agility. Your system should empower you, not limit you.
Reactive, not preventive, systems
They don't alert you about expiring products, packaging errors, or picking delays until the damage is already done. And that translates into lost customers and lost profitability.

The Solution: P4 Warehouse, a Cloud-Native WMS

P4 Warehouse eliminates complexity and replaces it with speed, accuracy, and intelligence.

It is designed to work as your business needs:

Real-time traceability, from platform to platform
Full integration with SAP and modern ERPs
Smart allocation with due date management and FIFO logic
Mobile scanning with live inventory display
Automatic generation of labels, shipping guides, packing slips and audits
Capture digital signatures and upload shipping photos
Multi-client and multi-warehouse support from day one

And since it's completely cloud-native:
It requires no servers, technical equipment, or legacy infrastructure.

Clear Benefits for Business Owners

Fewer errors and faster shipping mean greater customer loyalty.
Better inventory visibility enables smarter purchasing and less shrink.
Lower cost per order translates into higher margins.
Automated compliance reduces legal and operational risks.
Scalable architecture ready to grow without interruptions.

Real Companies Are Already Using It

P4 Warehouse operates in Panama, Ecuador, the United States, and Canada, handling high-volume products, pharmaceuticals, frozen foods, and more.

With the launch of P4 Pharmaceutical Warehouse 2024 and the expansion to Europe in 2025, the future of logistics is already a reality.

Regain Control of Your Supply Chain

You shouldn't be chasing answers inside the warehouse. You should have visibility, accuracy, and confidence from the system.

Visit: https://p4.software
Schedule a live demo and discover how P4 Warehouse can take your operation to the next level.

Are you paying for a WMS that doesn't work? You're not alone—but you are wasting time.

by Glenn Tosco | May 25, 2025 | P4 Warehouse

Many companies are facing an uncomfortable reality:

They did not invest in a warehouse management system (WMS).
They committed to a half-finished project, disguised as software.

The proposal seemed attractive: “customizable WMS,” “local support,” “tailored to your needs.”

But what they received was anything but a complete system. It's slow to implement, expensive to maintain, and fails to meet the essential requirements.

If your WMS can't yet handle basic operations like order allocation, location control, or inventory movement, it's not operating efficiently.
He is trapped in an endless cycle of development.

We have helped several companies make the transition.

This isn't simply outdated technology. It's a broken model that penalizes growth, consumes time, and drains resources.

🚨 What you are actually getting from that supplier

Let's get down to business.

What they deliver is not a modern WMS — it is an incomplete structure that runs on:

An application based on PHP housed in a Linux server located at the provider's offices
An obsolete database Pervasive DB no scalability
A licensing model that charges for each storage location (bin)
A support system where every missing feature requires additional billable development
And two faulty ERP systems that they try to sell as a complement

You're not buying SaaS. You're funding another vendor's development.

🕑 12 to 36 months of “almost ready”

The implementation timeline is painfully slow.

Month 1–3: “Initial Setup”
Month 6: You continue to use Excel to fill in the gaps
Month 12: Picking/packing workflow still unstable
Month 18+: Returns and billing “in development”
Year 2+: Change requests pile up — and invoices too

You're not receiving a WMS. You're participating in a never-ending development project.

💸 A licensing model that penalizes growth

Every new location, every change in layout, every expansion — increases its cost.

The licensing model of this provider is linked to the number of storage locations (bins).

Add racks? Pay more.
Expanding your warehouse? Pay more.
Optimize your layout for performance? Guess what… you pay more.

You're paying a premium for growth. That's not scalability—it's a trap.

🖥️ The Linux server that lives in the provider's offices

Let's be clear:

The whole system runs on a Linux server located at the provider's offices.

What it means:

❌ No cloud scalability
❌ No guarantee of availability
❌ No access if the system fails
❌ No visibility into backup policies
❌ No enforceable service level agreement (SLA)

You are paying thousands of dollars a year for software that lives in the facilities of another company, on hardware that you do not control, with a support that cannot guarantee.

This is not SaaS in the cloud.
It is a technical dependency disguised as innovation.

✅ P4 Warehouse: Real SaaS. Real software. Available today.

P4 Warehouse is the opposite of all the above.

It's a Fully developed, enterprise-grade SaaS WMS, hosted in Microsoft Azure, designed for speed, scalability, and serious operations.

What do you get from day one?

Start-up in 4–6 weeks
Hosted in Microsoft Azure, not in an office without support
Complete operational flows: receiving, put-away, picking, replenishment, LPN, returns, inspection, dangerous goods
3PL billing included — without further developments
Support for environments multi-warehouse and multi-company
Real-time reporting, full traceability, and performance dashboards
Modern API to easily integrate with your current system
SaaS-type flat price — no hidden location charges

You don't need to wait a year for the system to work.
It's already built. And it's already working.

Functionality / Capacity	❌ Local Supplier	✅ P4 Warehouse WMS in the Cloud
Implementation time	12–36 months (continuous development)	4–6 weeks (ready and tested)
Architecture	Linux server at the supplier's office	SaaS in the cloud (Microsoft Azure)
Base technology	PHP + Pervasive DB	.NET Core + SQL Server
Discharge	Charge by location (bin)	Fixed monthly SaaS price
3PL Billing	Requires further development	Included from day one
Zone/bin logic (FIFO, replenishment)	Not available without further development	Preconfigured and functional
Returns, QC, dangerous goods, staging	Not included or incomplete	Standard modules included
Multi-warehouse/multi-company support	Limited or non-existent	Full native support
Reports / Data Visibility	Manual, disconnected	Real-time dashboards and KPIs
ERP Compatibility	2 broken ERPs without effective integration	Open, compatible and flexible API
Total cost of ownership	High: hardware + developments + delays	Transparent. No surprises.

🚚 From 2 years lost to surgery in 6 weeks

A 3PL company in Panama came to us after more than two years of stagnation with the local provider:

Without billing module
Bin logic failing
Misaligned inventory
Increasing costs with each expansion

They migrated to P4 Warehouse.

✅ Launch in 6 weeks
✅ 3PL billing operational from the start
✅ Fixed and scalable storage logic
✅ Cloud infrastructure — not in the hands of others

🧠 Your warehouse deserves more than promises

You shouldn't chase developments.
You shouldn't pay to build someone else's product.
You shouldn't scale on a platform that wasn't designed to grow.

You need working software — not excuses disguised as a roadmap.

📞 Schedule your demo. We launch in weeks, not years.

Ready to stop waiting and start trading?

👇 Fill out the contact form and schedule a personalized P4 Warehouse demo.

Without endless developments.
No servers in external offices.
Results only. From day one.

P4 Warehouse vs. Koerber (Infios) WMS

by Glenn Tosco | May 23, 2025 | P4 Warehouse

The 2025 Alternative for the Americas — Fast, Scalable, and Truly Functional

🤔 Are you reevaluating your WMS system?

If you're using Koerber WMS and facing long implementation times, slow support, or a lack of flexibility, you're not alone. Companies in USA, Canada, Mexico, Panama, Ecuador and more are migrating to a modern and efficient solution:

👉 P4 Warehouse — a cloud-based WMS 100%, designed for real-world operations, with full coverage across the Americas.

Feature	P4 Warehouse	Koerber WMS
🌎 Coverage in America	✅ Complete	⚠️ Limited support
⏱️ Implementation time	⚡ Weeks	🐢 6–12 months
💻 Cloud-Native SaaS	✅ Yes	🧩 Mixed (on-prem / cloud)
📞 Local and regional support	✅ Real teams	❌ Outsourced
📦 3PL ready from the start	✅ Yes	❌ Requires customization
🛠️ Customizable documents and labels	✅ Included and flexible	⚠️ Requires development
🔄 Multi-warehouse	✅ Fluid	⚠️ Complex configuration
🧠 User experience	✅ Intuitive interface	❌ Complicated navigation

🤔 Are you rethinking your SGA strategy?

If you're using Koerber's warehouse management system and encountering obstacles such as lengthy implementation, slow support, or limited flexibility, you're not alone. Companies in the United States, Canada, Mexico, Panama, and other countries are switching to a faster, smarter warehouse management system.

That system is P4 Warehouse, a fully cloud-based warehouse management system designed specifically for modern operations, with real-world support across the Americas.

🚀 Designed for All of America

Whether you manage a single distribution center or multiple warehouses in different countries, P4 Warehouse scales with youRapid implementations, clear processes, and technical support in your time zone.

🤝 It's not just software — we're your allies

P4 Software does not sell licenses, delivers resultsWith integrated 3PL logic, clear SOPs, and comprehensive support, your operations are not only activated: are optimized.

📞 Talk to an SGA expert today

Still having trouble with Koerber? Let's talk about a quick, affordable, and stress-free migration.

📝 Disclaimer

All product names, logos, and brands belong to their respective owners. This comparison is for informational purposes only.

How P4 Software Can Help Grow Your Business

by Glenn Tosco | Feb 10, 2025 | P4 Books, P4 Warehouse

How P4 Software Can Help Grow Your Business

In today's competitive business world, companies need powerful, reliable, and scalable software solutions to streamline operations and improve profitability. P4 Software offers cutting-edge cloud solutions, including P4 Warehouse (a complete warehouse management system) and P4 Books (a robust cloud ERP). Whether you run a logistics company, a retail business, or a manufacturing firm, P4 Software gives you the tools you need to maximize performance and foster growth. Let's see how:

1. Cloud Solutions for Maximum Flexibility

P4 Software eliminates the need for expensive servers and complex IT infrastructure by delivering 100% applications in the cloud, ensuring:

Remote Accessibility: Manage your business from anywhere with an internet connection.
Scalability: Expand your system as your business grows.
Cost Efficiency: Reduce IT costs while maintaining high performance.

2. Efficient Warehouse Management with P4 Warehouse

A well-optimized warehouse is the key to supply chain success. P4 Warehouse helps improve efficiency with:

Real-Time Inventory Tracking: Maintain accurate stock levels and minimize losses.
Support for Multiple Warehouses and 3PLs: Manage multiple locations with ease.
Customized Picking, Packaging and Shipping Processes: Ensures accurate and efficient deliveries.
Compliance with Large Retailers: P4 Warehouse makes shipping compliance easy for Walmart, Home Depot, and other major retailers.

3. Complete Financial Management with P4 Books

P4 Books is a cloud-based ERP that helps businesses manage their finances, inventory, and customer relationships efficiently. Its key features include:

Integrated Accounting and Financial Management: Access financial information in real time.
Integration with POS and Mobile Sales: Streamline sales operations.
Electronic Billing Complying with Regulations: Compatible with regulations in Panama, Ecuador and the Dominican Republic.
Supply Chain and Inventory Management: Optimize purchasing and stock control.

4. Greater Operational Efficiency

With automated tools and advanced technology, P4 Software reduces manual workload, enabling:

Automate Repetitive Processes: Save time on data entry and report generation.
Make Smarter Decisions: Access advanced reports and dashboards for key insights.
Improve Customer Experience: Faster ordering and accurate billing ensure satisfaction.

5. Security and Reliable Performance

Data security and system performance are critical aspects for any business. P4 Software offers:

Data Protection and Backup: Your company's information is safe and backed up in the cloud.
High Performance and Availability: Keep your operations running with minimal downtime.
Compliance with Industry Standards: Solutions designed to comply with international safety regulations.

6. Customization and Scalability for Business Growth

P4 Software is designed to grow with your business. With its configurable features, you can:

Adapt it to the Needs of your Industry: Whether in logistics, retail or manufacturing, P4 Software adapts to your requirements.
Integrate with Third-Party Applications: Connect it with other platforms to enhance its functions.
Preparing your company for the future: As your business grows, P4 Software expands with you.

Why Choose P4 Software?

P4 Software is not just a technology provider, but a strategic partner dedicated to helping businesses achieve success. With decades of experience in logistics, supply chain management and ERP, P4 Software offers a suite of tools that:

Improve operational efficiency
Optimize financial management
Strengthening logistics and the supply chain
They facilitate the management of multiple locations
Ensure compliance with industry regulations

If you are looking for a technology partner to take your business to the next level, P4 Software is the solution you need.

Contact us today and discover how P4 Software can boost your business growth!

Not All Cloud Software Is Created Equal: What You Should Know Before Subscribing

by Glenn Tosco | Feb 10, 2025 | P4 Warehouse

What is True Cloud Software?

True cloud software is designed from the ground up to operate in the cloud, taking advantage of modern architecture, scalability, and accessibility. It differs from traditional software that is only hosted on a server and marketed as “cloud-based.” Here are the key characteristics of true cloud software:

Multi-Tenant Architecture: The application is designed to serve multiple clients from a single platform, ensuring seamless updates and security patches.
Scalability and Performance: True cloud solutions automatically scale on demand, optimizing performance even during times of high traffic.
Automatic Updates: Security, performance, and new feature enhancements are implemented without the need for manual installations.
Global Accessibility: Available from any device, anywhere, no VPN or local installation required.
Data Ownership and Portability: Users should have full access to their data, including the option to download full database backups whenever they need to.

The Risks of Fake Software in the Cloud

Many companies claim to offer cloud software when, in reality, their solution is just traditional software hosted on a remote server. These “fake cloud” solutions have significant limitations, such as:

Expensive and Limited Customization: Some vendors say you can customize their cloud software, but what they really mean is that you'll have to spend a lot of money just to get the software to work the way you need it to. Cloud software It is not customizable, it is configurable.
Frequent System Crashes: Unlike true cloud systems, which have built-in redundancy, these solutions can experience unexpected failures.
Complex Updates and Maintenance: Updates require manual intervention, which disrupts business operations.
Lack of Data Portability: Some vendors limit access to full data or restrict backup options, locking customers into their ecosystem.

Essential Questions Before Choosing a Cloud Software Provider

Before you sign up for any cloud software, ask these key questions to make sure you're really investing in a cloud solution. true cloud solution:

1. Can I Download a Full Database Backup Daily?

Data ownership is critical. If the provider doesn't allow you to download a full database backup at least once a day, your business is at their mercy. Make sure you can recover your data at any time.

2. Is Your Software Built with Multi-Tenant Architecture?

Multi-tenant cloud platforms offer better performance, non-disruptive upgrades, and lower maintenance costs.

3. How often are updates released and do they require downtime?

True cloud software providers automatically update without interruption. If updates affect your operations, that's a warning sign.

4. Where is My Data Stored and Is There Redundancy?

Make sure the provider uses geographically redundant data centers to protect against failures and disasters.

5. What Level of Security Does Your Cloud Software Offer?

Look for end-to-end encryption, two-factor authentication (2FA), and compliance with security standards like ISO 27001, SOC 2, and GDPR.

6. Do you offer an API for Integrations?

A true cloud software should provide a well-documented API to facilitate integration with other enterprise tools.

7. What if I Want to Migrate My Data to Another System?

Some providers make it difficult to export data, locking customers into their platform. Make sure you have full control over your data and can migrate it when necessary.

8. How Do You Handle Downtime and Disaster Recovery?

Ask about the vendor's uptime guarantee (SLA) and disaster recovery plan.

Why is it important to choose true cloud software?

Investing in true cloud software ensures Better scalability, security, accessibility and control over your dataCompanies that fall for fake cloud solutions face unnecessary risks, from frequent failures to lack of access to their own data.

By asking the right questions, you can avoid pitfalls and choose a solution that truly benefits your business. Don’t just take a vendor’s word for it – demand transparency and real cloud capabilities.

Is Your Cloud Software Real?

If you are evaluating cloud software, use these questions to determine if it is a good fit. real cloud solution or just traditional software in disguise. Make sure the provider gives you full control over your data, seamless updates, and robust security.

Your business deserves a real cloud solution. Choose wisely.

P4 Software is a True Cloud Solution

In P4 SoftwareWe pride ourselves on offering a real cloud solution which is fully configurable, highly scalable and gives you complete control over your data. Our platform ensures seamless upgrades, advanced security and daily backup options, giving businesses the flexibility they need. Choose P4 Software, the cloud software that really works for you.